Your finished construction projects can pay you again.
Construction firms can license the records of finished projects to AI companies wherever their owner contracts and subcontracts allow it. Those records are RFIs (requests for information), change orders, daily logs and punch lists, with personal information stripped from each copy. The originals stay with you, and you decide which projects go in.
What does a closed-out project leave behind?
The record names below are Procore's own. Buildertrend and Fieldwire keep several of them too.
| Record | What it holds | System |
|---|---|---|
| RFI | The field team's question and the official response, with any cost or schedule impact marked on it. | |
| Change event and change order | A change event lists each cost by cost code. A commitment change order carries that change into a subcontract or purchase order. | |
| Daily log | Weather, crews on site, deliveries and delays, entered for each day of the job. | |
| Inspection and observation | A failed inspection item can open an observation, and the observation keeps a link back to the inspection that found the problem. | |
| Punch list item | The location, the assignee, photos of the fix and the final approver who signs it off. | |
| Schedule of values | The contract split into line items by budget code, which each progress bill is measured against. |
A failed inspection, followed until the punch item closes.
A failed inspection item opens an observation, and the observation becomes a punch list item that closes once the fix is photographed. Read in order, the records show how a site team found a defect and got the right trade back to fix it. AI companies use whole chains like this to teach a model the order a superintendent works in.
One failed seal in a corridor wall
Example- Inspection itemProcore
On the walk-through, the fire seal around a pipe in a corridor wall is marked failed.
- ObservationProcore
Opened from that item, with an Origin field that points back to the inspection.
- Punch list itemProcore
Assigned to the firestop subcontractor and tagged to the room where the pipe runs.
- Daily logProcore
That day's log lists the firestop crew on site to reseal the pipe.
- PhotoProcore
A picture of the new seal is attached to the punch list item.
- Closed punch list itemProcore
The final approver checks the photo and closes the item.
Outcome
Which contracts and rules keep records out?
Two federal rules and the contracts on each project decide what stays out of scope.
- Owner contracts
Each prime contract sets its own confidentiality terms for the project. Files the project owner supplied, and drawings from the architect or engineer, go in only if the contract chain allows it.
- Subcontracts
Subcontracts and the bids your subs sent can carry confidentiality terms of their own. Their pricing stays out unless those terms allow it.
- Davis-Bacon
On federal and federally assisted jobs, the payroll records list each worker's name, Social Security number, address, phone and email. None of those details goes into a licensed copy, and you can keep the payroll files out entirely.
- ITAR
Under ITAR, the federal rules on defense exports, drawings for a defense project are technical data if they carry what's needed to make or fix a defense article. Projects like that stay out of scope.
What raises the value of your project records?
Records that link
An RFI that opens a change event, or a punch list item with an Origin link to its inspection, lets the whole issue be read in order.
Cost and time filled in
When RFIs and change events carry their cost and schedule impact, a reader can see what each field question did to the budget and the finish date.
A log for every day
Daily logs with no missing days give the weather and crew counts behind each delay.
Years of closed jobs
Many finished projects kept in one system let the same kinds of work show up over and over.
What do contractors ask before they start?
Your contract with the project owner decides it. Look at its sections on ownership and confidentiality, and check whether files the owner supplied are carved out. Bring one prime contract to the first call. The closer look sorts out which of your projects are clear to license.
Read your current Procore agreement first. A platform's terms can limit how records come out of it, and vendors change their terms over time. Bring the current version to the first call. The export gets checked against it before anything leaves your account.
Check the contract chain on each project. Drawings and specs usually come from the architect or engineer, and their agreement with the project owner may limit who else can use them. Daily logs and punch lists your own team wrote fall under your prime contract. Have your lawyer read those contracts before any project goes into scope.
Yes. Names, phone numbers, emails and street addresses become tags like Worker 1 in the copy, and you review that copy first. The question, its official response, the dates and the cost lines stay in, because those show how the job ran.
Project names and site addresses come out of the licensed copy along with personal information. Site photos that show faces or a neighbor's property can be left off the list. Your firm stays unnamed to any AI company unless you agree otherwise.
What follows the fit check.
Check your fit
Give your head count, your trade, your years of records and whether the office shares one email system.
First call
Walk us through a recent job in Procore or whatever your project managers run, and we'll tell you if your projects are worth a closer look.
A closer look
Your project engineer answers questions about which jobs and years could go in.
Sourcing the right deals
We find the AI companies that want closed-out jobs like yours and check each one out before its offer comes to you.
Terms and payment
We explain each term of an offer before you give your answer. If you sign, the closed-out jobs in scope leave with personal information removed, and payment follows the license's dates.
Earn from the projects you've already closed out.
Send the fit check today with four answers about your firm.
Prefer to write? Email hello@sixonepartners.com.